Author Instructions for Camera Ready Paper Submission

This page contains instructions for authors of accepted papers to GIIS 2012 on how to prepare and submit the camera ready versions of their papers.

Final paper submission consists of five critical steps:

1. Complete and submit the Copyright Form
2. Format final version of paper
3. Generate compatible PDF Format Paper
4. Submit the Final PDF version on the EDAS system
5. Send your Registration

Failure to comply with all the required elements by November 30, 2012, will lead to the removal of the paper from the technical program and the conference record.

Deadlines

1. Both the signed copyright form and the final camera ready version of your paper must be submitted on the EDAS submission site by November 30 , 2012.
2. Each paper should be associated with at least one Author registration by November 25, 2012 in order to be included in the proceedings. A paper without registered authors past November 30, 2012 will be withdrawn.

Step 1 - Copyright Form

The corresponding author for each paper must fill out a signed copy * of the IEEE Copyright Form and upload the MS Word or PDF file on the EDAS submission site by November 30, 2012.

The Copyright Form is available in MS Word and PDF at the following links:

• Word DOC
• PDF

* You can insert in the Word document a scanned image of your signature, or you can send a PDF scanned version of the signed copyright document

Step 2 - Formatting Instructions

The formatting instructions provided in this section MUST be strictly followed in order for your paper to be included in the conference proceedings.

General Instructions

• If your paper is accepted as a FULL paper then the camera ready version must not exceed 8 double column pages (including all figures, references and appendices).
• If your paper is accepted as a SHORT paper then the camera ready version must not exceed 4 double column pages (including all figures, references and appendices).
• Use single-space, two-column US Letter page size (8.5" x 11")
• DO NOT include footers or headers
• DO NOT page number your manuscript
• DO NOT apply security settings to your PDF file
• Only PDF format is accepted

Preparing your IEEE-compliant Camera Ready Manuscript

Formatting instructions are available at the following IEEE Proceedings Templates for LaTeX and Microsoft Word users. To prepare and submit your IEEE-compliant camera ready manuscript, you should strictly follow the steps described below:

1. Format your paper following the IEEE Proceedings Templates guidelines.
2. The bottom left-hand side of the first page of your paper should be left empty for the later insertion of the IEEE copyright notice.
3. Generate Xplore-compatible PDF file of your IEEE-compliant manuscript (see next section for detailed instructions on how to generate Xplore compatible PDF files).
   
4. Submit your Xplore-compatible PDF file to the EDAS submission site by November 30, 2012.
   

Step 3 - Generating IEEE Xplore-Compatible PDF File

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format.

» Option 1: Using IEEE PDF eXpress

GIIS 2012 has registered for use of the IEEE tool: PDF eXpress. IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:

To create your Xplore-compatible PDF file, please change the settings on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

• Optimized,
• Acrobat 5.0 compatibility,
• ALL graphics at least 300 dpi resolution (higher if preferred),
• ALL fonts MUST be embedded and subset,
• Postscript settings DO NOT override distiller settings,
• Page size is 612.0 x 792.0 points (8.5" x 11").

NOTE: you must verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

You can also download the Adobe Sample distiller settings (ZIP, 53 KB) in order to ensure Xplore compatibility of your generated PDF. Note that some settings are required, some recommended and others suggested.